Planning Your Proposal

You should submit your proposal online by the Call for Proposals deadline date of Friday, January 13, 2017.

Please use this page as a guide to prepare your proposal. The fields on the online submission form for 45/75-minute sessions and poster sessions correspond with the information below. (Big Ideas: Powered by PechaKucha and Pre-Conference Sessions use separate, slightly different forms.)

TIP: Look out for the webinar, Submitting Your Conference Proposal, coming in November 2016!


General Information

You will be asked to include your name, title, institution/organization and contact details for yourself and any additional presenters. (Big Ideas presentations may only have one presenter.) If you are the one submitting the form, you become the “Primary/Coordinating Presenter” and all correspondence/communication from CACUSS will solely come to you. It then becomes your responsibility to communicate with any of your co-presenters!
If your program is selected, you will be asked to confirm your participating via a similar form, which may at that time ask you for further information required by the planning committee.
Note: You will receive your scheduled presentation time and day in late March 2017.


TIP: Please read the difference in the type of sessions and choose the one that will best convey the content you wish to present. Proposals can only be submitted in one format; duplicate proposals submitted in multiple formats will not be considered.

  • 45-Minute Concurrent Session
  • 75-Minute Concurrent Session
  • Poster Session
  • Big Ideas Powered By PechaKucha (uses a separate form with some different fields)
  • Pre-Conference Session (uses a separate form with some different fields)

You will also be asked to indicate the titles of any other session(s) your submission might be connected or linked to, which language(s) you are most comfortable presenting in, and some details about your primary presenter and/or proposal.


Program Abstract

Provide an abstract of your proposed program (maximum 100 words). This abstract will be used as the session description on the website and in conference materials.

TIP: Remember, this is the description that conference attendees will read to decide whether or not to attend your session. It needs to be enticing, but also very clear of what you will be discussing. We recommend you leave institution names out of the abstract.


Submission Title

TIP: We recommend a title that is evocative, but it should succinctly convey the content and topic you will be presenting.


This presentation is meant for

TIP: Think about the content you will present and who it is most relevant/directed towards.

  • It provides a broad range of information that would be of interest to a general audience
  • New and emerging professionals with fewer than 5 years of experience and expertise in the subject area
  • Professionals with 5-10 years of expertise and experience in the subject area
  • Senior or director-level staff/faculty


Which of the following CACUSS Communities of Practice might be most interested in your presentation? Please choose up to two.

TIP: For further information about CACUSS Communities of Practice (CoPs), please visit

  • Aboriginal Student Services Assembly (NASSA)
  • Accessibility and Inclusion
  • Academic Learning
  • Community Engaged Learning
  • Co-Curricular Record
  • Digital Communications
  • Equity-Seeking Groups
  • Graduate and Second Entry Students
  • Integrated Academic and Professional Advising
  • Internationalization in Student Affairs
  • Leadership Educators
  • Orientation, Transition, Retention
  • Post-Secondary Student Counselling
  • Campus Mental Health
  • Research, Assessment, Evaluation
  • Spirituality and Religious Pluralism
  • Student Case Managers
  • Student Conduct
  • Student Health & Wellness
  • Student Peer Support Programs
  • Students with Family Responsibilities


Which of the following competencies for Student Affairs and Services (SAS) professionals in Canada, best describes the content/scope of your proposal? Please choose a maximum of two.

TIP: For further information about the Competency Model, please visit

  • Communication
  • Emotional and interpersonal Intelligence
  • Equity, diversity and inclusion
  • Indigenous cultural awareness
  • Intercultural fluency
  • Leadership, management and administration
  • Post-secondary acumen
  • Strategic planning, research and assessment
  • Student advising, support and advocacy
  • Student learning and development
  • Technology and digital engagement


Program Description

TIP: You may wish to refer to the Program Review Rubric for how your proposal will be evaluated.

Detailed summary of your proposed conference program (max 400 words) with particular attention to the following criteria:

  • Relevancy and significance
  • Innovation or evidence-based approach
  • Clarity of Content
  • Theoretical Foundation
  • Organized to Fit Session format


Learning Outcomes & Theoretical Foundation

TIP: You may wish to refer to this guide on developing Learning Outcomes.

Please identify the outcomes you plan to address and identify any key theories, research and/or concepts that you will feature during your program. You should also be integrating the competencies for Student Affairs and Services (SAS) professionals in Canada.


Program Format (only for 75 and 45-minute sessions)

TIP: This section helps you think about HOW your material/content will be presented.

  1. Briefly describe how you will present your material (e.g. introduction of key material followed by facilitated discussion, moderated panel presentation, lecture followed by Q&A etc.)
  2. Please indicate any room set-up preferences

As part of the organization's ongoing efforts towards accessibility and inclusivity and due to Shaw Centre technology requirements, all presentations must be received in advance of the conference on Monday, May 29, 2017. Presenters will NOT be able to display presentation materials from their personal computers.


Do any of your presenters have any accessibility needs or require any accommodations to successfully participate in your session?

Include the information here and ensure that we have the presenter contact information.

If your proposal is accepted, do you have a preferred presentation date?

  • Monday, June 12 
  • Tuesday, June 13
  • Wednesday, June 14
  • No preference



Please add any additional relevant details here. If you need further assistance, email Allison Girardin at


Please note: If your proposal is accepted for the CACUSS conference, you will be given an opportunity to update the Program Abstract based on the feedback you receive from the review or make any relevant changes to additional presenter information prior to the publication of the online program guide.