Your First Conference

Your first time at the conference …?

Enjoy it! A professional conference is a wonderful opportunity both to meet colleagues in the field from across the country, and to go to interesting and informative sessions.

Here are some tips for first-timers:

  • Follow your CACUSS on Twitter (@cacusstweets) and like our Facebook page to stay up-to-date with important information.
  • Try to meet and connect with one or two people who are in the same field, working at different institutions. It’s a great way to swap ideas and get excited about your role and projects!
  • Go to the conference’s social events, which are a great opportunity for networking, especially the Newcomers' Reception (Sunday, June 17 from 6-7PM). Check out our conference schedule for location and full details!
  • Ask around about what sessions to attend – the program is very detailed but it always helps to get feedback from others.
  • Before you arrive, go through the program (available online and on the digital app) and create your tentative personalized conference itinerary. You’ll find this very useful during the day when you’re hurrying from one place to another.
  • If you’re attending with several other people from your institution, try to split up the sessions among the group. Then take some time at the end of the day (or when you get back to your institution) to share what you’ve learned. All the sessions contain useful information so it’s good to get as broad a coverage as you can.
  • Don’t hesitate to join a group of conference attendees and introduce yourself. Student affairs people are a friendly bunch and welcome newcomers to chat with. Next year you’ll be a veteran and welcoming in a new group of newcomers!
  • It’s completely acceptable to let people know that you’re interested in relevant, open job positions. You may want to bring some copies of your résumé or cards with links to your online résumé.
  • Attend one of the relevant Community of Practice meetings and socials. These are smaller gatherings where it is easy to meet people who share similar professional interests. 
  • Attend the ARUCC and/or CACUSS Annual General Meeting.  We promise it won't be boring!  You will learn more about your association, meet leaders in the field, and find more ways to get involved.

What to bring:

  • Our annual Conferences have no official dress code. Conference wear can generally be described as “office casual”. Most people wear shirts/slacks; a few choose to wear suits/dresses, especially if they are presenting. Dress lightly, but bring along a jacket in case it gets chilly or starts to rain. Overall, make sure that you dress comfortably and confidently.
  • Some spending money for breakfasts and the evenings out. Most major banks will have ATMs or branches near the Convention Centre.
  • The conference banquet is semi-formal, so bring one snazzy outfit.
  • The usual toiletries.
  • A laptop of tablet, if you'd like. There are great activities all day and evening, so don’t expect to get a lot of extra work done. You will have Wi-Fi access throughout the conference.
  • Extra paper and pens.
  • A re-useable mug and/or water bottle.
  • Business cards if you have them. If you have any special handouts/materials from your institution to show other people, bring those too!
  • If you’re job seeking, bring some up-to-date copies of your résumé.

What is a “new professional” …?

New professionals are self-identified, and are usually people who have been in the field of registrarial services, student affairs and services for five years or fewer. Many arrive with experience in:

  • Registrarial Services
  • Student government
  • Residence life
  • Professional training (e.g. counselling, medicine)
  • Various roles in campus departments
  • Other careers (e.g. non-profit organizations)

It’s impossible to generalize about new professionals. You’ll meet recent graduates with bachelor degrees, Master’s, or doctorates, and people with a very wide range of career experience. New professionals can equally be in their 20s or in their 40s. What we all have in common is that we’re relatively new to CACUSS and to the professional field of student affairs. 
    
We want to make sure that new professionals feel welcomed and get all they can from their first few conferences. You’ll find that everyone is friendly and wants to help; your job is to ask questions and to meet people!   

Tell me about ARUCC …?

Founded over fifty years ago, the Association of Registrars of the Universities and Colleges of Canada (ARUCC) now includes over 150 member institutions and organizations – represented by almost 800 individuals - from all regions of Canada, providing leadership and a common voice for Canadian higher education as it pertains to the Canadian registrarial profession. Membership from the universities, colleges and institutes include: registrarial support and services; admissions; recruitment; scheduling and examinations; systems and reporting; curriculum development; student records; student services; and other personnel representing key Strategic Enrolment Management (SEM) offices, including from the areas of academic advising, fees, scholarships and awards, and student financial aid.

ARUCC represents the collective voice of membership and of registrars of Canadian colleges and universities on an international level, for such mission-critical issues as student mobility, student success, and the record of learning. Reflecting the values of a rich and diverse membership representing institutions of higher learning, ARUCC itself has changed and evolved over the years, to strengthen and enrich its position as a leader of change and an advocate for evidence-based decision-making.

ARUCC’s Executive Committee is headed by President Charmaine Hack from Ryerson University, and includes eight other university and college representatives from across the country. We are thrilled to collaborate with CACUSS for Sea Change 2018, and look forward to a rich and rewarding conference experience in beautiful Charlottetown, PEI!

Tell me about CACUSS …?

The Canadian Association of College and University Student Services is a friendly organization, which takes student affairs seriously – and which provides a number of resources to help people working in student affairs and services to develop professionally and network with colleagues. 

Some of the programs under the CACUSS umbrella include:

  • Communiqué. Published three times a year, this magazine includes articles from across the country related to specific issue themes and new programs in general. Writing for Communiqué is a vastly rewarding experience (and doesn’t hurt your résumé). Contact the editorial staff via communique@cacuss.ca
  • The CACUSS website at www.cacuss.ca. This has all the information you need about CACUSS, the conference, available jobs, and the CACUSS member directory. There are also a number of publications available free to members as well 
  • The annual conference. Hosted by a different institution each year, conference programs reflect a growing interest in research and professional development in Canada. The conference is a superlative networking tool and a great opportunity to get re-invigorated about student affairs.
  • Awards, Grants, Bursaries, Webinars, and Regional Professional Development allow members to engage beyond the annual conference in a variety of ways as well as support your professional development.
  • Communities and Networks allow sharing of specific issues, development of promising practices, and networking among professionals with shared interests. To learn more go here. 

Structurally speaking, CACUSS has an Executive Director (Jennifer Hamilton) and a Board of Directors, which oversees the CACUSS operations. The Board includes the CACUSS President, currently Pat Pardo from Mount Royal University, and a variety of Board member portfolios, including Finance Director; Members-at-Large, including Advocacy, Professional Development, Research/Awards, Policy, CACUSS Communities.

For more information on the CACUSS communities, please click here

It’s a great idea to check out your community; you’ll meet people working in the same field and make some excellent connections. Some of the communities have a pre-conference workshop and/or reception, during the conference.

We look forward to welcoming you to PEI and the joint ARUCC/CACUSS conference!