Director, Academic & Career Development
Institution: UBC - Okanagan
Deadline: July 31, 2021
Posted: July 7, 2021
This position is responsible for the leadership and strategic direction of the newly formed Academic & Career Development (A&CD) team. The A&CD team provides career development programs and services, as well as faculty specific academic & career advising to graduate and undergraduate students at UBC’s Okanagan campus. With an emphasis on student centred programming and evidence-based practice, the Director creates and maintains a service unit that strengthens student success, engagement, and retention at UBC Okanagan. This position works with senior leadership across campus to set the strategic direction for the department as well as contributing to the overall institutional investment in career development. This role provides strong team leadership and the overall direction and management of the Academic & Career Development team. This role builds relationships and establishes and maintains connections with the local community, organizations and other institutions. The role has primary responsibility for the leadership and operational management of the Academic & Career Development team, including staff, and plays a key role in providing training, mentorship, and advice to the growing team of professionals.
This position reports to and works with significant autonomy under the direction of the Associate Vice President, Students. This position oversees Academic & Career Development assistant directors and staff. This position liaises and works collaboratively with Alumni & Development, Communications, Enrolment Services, Student Recruitment & Advising, Co-op, Directors, Deans, and Unit Heads of departments, schools and units. This position will also work collaboratively with colleagues at UBC Vancouver.
Provides strategic leadership to a team of higher education professionals that work in the field of career development and student advising.
Ensures the clear establishment of goals and priorities for the unit and monitors and evaluates staff and unit progress towards these goals.
In collaboration with the AVPS Communications team, develops and oversees the implementation and assessment of a communication strategy aimed at building awareness and use of services.
Develops and maintains strong working relationships with colleagues, faculty members, campus partners, and members of the community.
Participates in the work of university-level committees and administrative structures in the development and implementation of academic and career development programming and initiatives, and AVPS priorities.
Manages inter-institutional partnerships and programs developed through Academic & Career Development and the AVP Students portfolio.
Works collaboratively with the AVPS and VPS Portfolio, campus and community partners to establish timely goals that are responsive to student needs.
Implementing policies and procedures related to the service needs of the department.
Interacting directly with community organizations for the purpose of career development and experiential learning for UBC Okanagan undergraduate and graduate students.
Holds responsibility for the implementation of technology systems renewal, programs, policies, and services within A&CD.
Represents the portfolio and department on university committees (e.g., committees of partner units, unit advisory committees, hiring committees).
Provide leadership on new strategic projects that align with the department mandate and operational goals.
Human Resource Management
Responsible for overall team functioning and performance, including recruitment, hiring, training, and development.
Ensures that coordination among staff is maintained and, when necessary, clarifies responsibilities and boundaries between roles.
Initiates and organizes training and professional development plans and opportunities for the team
Identifies wellbeing initiatives and interventions that support the health and wellbeing of all team members
Financial Planning & Oversight
Responsible for the overall financial management of the Academic & Career Development team including the development and management of budgets, financial processes and reporting.
Developing and presenting an annual plan and budget to the AVPS.
Develops and implements practices and controls to ensure the compliance of Academic & Career Development operations with university and government regulations, collective bargaining agreements, and the policies of other regulatory bodies in order to assure the continuing viability of the unit.
Assessment & Evaluation
Ensures continuous program improvement through assessment and evaluation processes.
Uses institutional and sector data, and metrics to inform and guide the work of the team and to drive positive change and improvements in service delivery and programming.
Leads in the collection of labour market information
Leads in the collection of data on student career outcomes
Writes and/or oversees the preparation of Academic & Career Development documents, including annual reports and planning documents, in support of planning and evaluative processes.
Consequence of Error/Judgement
This positions decisions and recommendations on planning, policy and program development and budgeting are guided by the AVP Students mandate and objectives and are undertaken in compliance with the University's policies and procedures as well as government regulations. Inappropriate judgment can compromise the AVPS portfolio ability to meet its objects and goals, and its relationships within the University and with external organizations and communities and government agencies. UBC Okanagan’s commitment to career ready graduates are now more extensive, diverse, complex, and inter-dependent, the Director's role in coordinating efforts among them is more critical, the consequence of errors or failures in judgment are correspondingly more extensive and serious. Relations with valued community partners and organizations present a special concern: injudicious or uninformed actions by the Director or by others for whom the Director is responsible can easily damage important relationships with community partners, creating damage requiring years to repair. This position is called upon to exercise sound judgment over a wide range of issues and circumstances, often within a limited time frame and with limited opportunity for consultation.
This position reports to the Associate Vice President Students, and works in collaboration with the AVPS to meet the AVPS mission, vision and values.
This position directly manages and oversees staff on the Academic & Career Development team and may oversee student staff.
Undergraduate degree in a relevant discipline. Minimum of five to six years of related experience, or an equivalent combination of education and experience including experience working with Indigenous people/organizations, people with diverse abilities, and people of colour in post-secondary education.
Master’s degree in a relevant discipline preferred.
Expert level knowledge and experience in student advising and career development theories and approaches.
Demonstrated administrative and supervisory experience.
Experience in working in strategic planning, and experience and knowledge of university governance, structures, policies and procedures, academic programs and student services is essential.
Experience in planning and facilitating meetings, workshops, conferences and similar events.
Knowledge of financial structures and management required.
Must have a deep understanding of Indigenous experiences, particularly as they relate to post-secondary education, and an appreciation of the complexity and range of Indigenous peoples and communities.
Must have a strong commitment to advancing the educational aspirations of people with disabilities.
Demonstrated leadership, interpersonal and written and oral communications skills, including public speaking.
Demonstrated organizational, administrative, and supervisory capabilities, as well as effective problem-solving and analytical abilities are required.
Ability to take initiative and exercise judgement, and work effectively under pressure to manage multiple priorities.
Ability to work both independently and in a team.
Though not frequently required, must be able to travel within British Columbia, and to other national, and international locations and to work at times in evenings and on weekends.